Privacy Policy

Effective Date: 22 January 2026

Baz Distribution (“we”, “us”, “our”) is committed to protecting the privacy and personal data of our customers, suppliers, and business partners. This Privacy Policy explains how we collect, use, store, and protect personal data in accordance with applicable UK data protection and tax legislation.

Baz Distribution operates in full compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. We also comply with all applicable UK VAT legislation, tax reporting requirements, and anti-fraud regulations as enforced by HM Revenue & Customs (HMRC).

Personal data is processed lawfully, fairly, and transparently, and only for legitimate business purposes.

We may collect and process the following information:

• Business and personal contact details
   
• Company registration and trading information
   
• VAT registration numbers and tax-related data
   
• Billing, payment, and transaction records
   
• Identity verification and compliance documentation
   
• Website usage data (cookies, IP addresses, analytics)
   

All data collected is limited to what is necessary for lawful trading and compliance.

We use personal data to:

• Establish and manage customer and supplier relationships
   
• Process orders, payments, and fulfilment
   
• Verify VAT status and ensure correct VAT treatment
   
• Prevent fraud, money laundering, and tax evasion
   
• Meet legal, regulatory, and accounting obligations
   
• Communicate regarding products, services, and support
   

Data is never used for purposes incompatible with those listed above.

Baz Distribution takes VAT compliance and fraud prevention extremely seriously. All customers are fully vetted before any trading relationship is established. This may include verification of:

• Company identity and trading status
   
• VAT registration and validity
   
• Business activity and geographic location
   
• Compliance history where applicable
   

We operate strict internal controls to detect and prevent VAT fraud, missing trader fraud, carousel fraud, and other forms of tax evasion. Any suspicious activity is investigated and, where required, reported to the relevant authorities.

We may share data only where legally necessary, including with:

• Payment processors and financial institutions
   
• Logistics and fulfilment partners
   
• Professional advisers (accountants, auditors, legal advisers)
   
• Government or regulatory bodies where required by law
   

We do not sell or rent personal data to third parties.

We implement appropriate technical and organisational security measures to protect personal data against unauthorised access, loss, or misuse. Data is retained only for as long as necessary to meet contractual, legal, and tax obligations, including statutory VAT and accounting record retention periods.

Under UK GDPR, individuals have the right to:

• Access their personal data
   
• Request correction of inaccurate data
   
• Request erasure where legally permitted
   
• Restrict or object to processing
   
• Lodge a complaint with the Information Commissioner’s Office (ICO)
   

Requests can be made using the contact details below.

Our website may use cookies to improve functionality, performance, and user experience. Cookie usage complies with UK regulations, and users may manage preferences through browser settings.

For privacy-related enquiries or data requests, please contact:

Baz Distribution
Email: zill@bazdistribution.net
Registered Office: GEMINI BUSINESS PARK, Sheepscar Way, Leeds LS7 3JB, UK

This Privacy Policy may be updated periodically to reflect changes in legislation or business practices. The latest version will always be published on our website.